The foundation for Perpetual Technologies' tremendous success rate on consulting engagements is our proven and time-tested Project Management Methodology (PMM), which we will use during every step of the engagement to ensure that quality deliverables are prepared on time and within budget and that potential risks to success are mitigated.

Perpetual Technologies understands the need for proactive, requirements-driven management. This includes keeping the client apprised of all delivery issues and concerns plus providing complete visibility into all Perpetual Technologies activities being performed under this contract.

As shown in the figure below, Perpetual Technologies's Project Management Methodology (PMM) will serve as the baseline for our management of contract tasks. Perpetual Technologies's PMM addresses performance of groups of processes in coordination so that key areas of project management: planning and control, managing quality, and managing people are considered every step of the way. This model comes from the Project Managment Insititutes (PMI) recommend project management guide.

Perpetual Technologies's PMM is a basic, disciplined, structured approach to managing projects and reflects our integrated approach for conducting project management services. The PMM comprises four major phases, which are illustrated in the figure below. It addresses all phases of project management from inception to completion. In addition, it provides comprehensive guidelines for the effective management and administration of projects, while providing sufficient flexibility to meet the individual needs of the client.

Perpetual Technologies Project Manager will rely on the PMM as a guideline for addressing task-related challenges by providing guidance on the application of contract management techniques within a framework that recognizes the interactions between a project and the related organizational environment. Our methodology will minimize risks and uncertainties by:

Defining standard processes and techniques that can be applied to all tasks;

• Following a consistent, structured approach;
• Facilitating continuous client involvement and reviews;
• Establishing effective management controls and procedures
• Increasing awareness of the mechanisms for capturing experience.

The following is a brief synopsis of each major phase:

Phase 1: Project Definition - The Project Definition Phase analyzes and confirms the work required to accomplish the client's project goals by defining and agreeing to the objectives, scope, and benefits. These are documented in the management plan along with the implementation approach, high-level estimates, resources, and infrastructure required to conduct the project. This phase includes the project kick-off meeting with the government where applicable procedure documents and security forms will be obtained.

Phase 2: Project Plan The Project Plan Phase defines, in detail, how specific project phases will be conducted to include the transition phase. It covers the tasks that need to be accomplished, the timeframe in which they will be performed, and the involved Perpetual Technologies and client team members

Phase 3: Project Management and Control The project management and control phase manages the daily activities of the client's project against the detailed work plans. This is achieved through both iterative processes (e.g., monthly status reporting) and continuous processes that require attention in a nonscheduled manner. Perpetual Technologies will utilize Microsoft Project to monitor, track, and resource project activities. This approach will also yield easy day to day task reporting as required by the COTR.

Phase 4: Project Close The Project Close Phase covers three main areas: transition of project deliverables to operations, disbanding the project, and conducting post-implementation reviews. This closing will facilitate any future actions relevant to the project by providing a valuable resource of information for project tracking and will serve as a reference with the planning of other, future client projects.

Performance Management

Fundamental to Perptual Technologies approach is a sound technical solution and experienced delivery capability supported by an effective process of accountability used throughout the FAS project. The process begins with a collaborative initiative involving Perptual Technologies and the client's project leadership to establish the overall direction and project management procedures. This sets the overall tone of the project, which is then internally embraced by a designated Perptual Technologies leadership team who is actively involved in overall project oversight.

Perpetual Technologies believes in meeting our customer commitments. We strive to ensure that we implement the necessary project management tools that allow our project leads to accurately communicate and measure timelines for each initiative. We also understand the importance of prioritizing initiatives and ensuring the correct resources are allocated to each task.

In Process Review

The PTI Project Manager and/or designated staff will provide IPR briefings (as required by the client's project manager) and provide supporting briefing material as required. These meetings follow a formal agenda, and are held to review key activities and plans; identify issues, problems, and risks; develop strategies for balancing concurrent tasks; review the progress of ongoing tasks; summarize deliverables completed during the month and to date; and summarize funds expended and remaining.

Monthly status reports summarizing the progress of each task, problems encountered, future plans, and cost estimates will be submitted to the Contracting Officer and COTR. Performance statistics will also be communicated with each IPR.

We regard this monthly process as a key quality assurance activity, which supports project performance measurement. In addition to monitoring progress in completing project tasks and addressing project schedule issues, the IPR process focuses on assessing the quality of the work being performed. Criteria for evaluating the quality of each work product are agreed to in the project-planning phase.

As requested in the RFQ, the IPRs will at a minimum, include:

• Technical accomplishments and programmatic status to date
• Performance statistics
• Future plans
• Cost estimates
• Milestone status
• Address any problems and identify other pertinent information

Risk Management

Risk management is another critical process for managing uncontrollable contract activities or circumstance that may result in negative consequences to the project or product performance. The Perpetual Technologies Team will develop contingency plans to mitigate risks.

The steps used in this procedure are defined below:

• Risk Identification - Identify issues or concerns that may prevent the project from progressing as planned. Risks may include technical, political, and managerial aspects of the contract.
• Risk Analysis - Classify risk according to likelihood and consequence.
• Risk Management - Develop a mitigation strategy for risks to reduce the likelihood and/or consequence of the risk.
• Risk Monitoring - Review risks periodically based on their categorization.

Risks will undoubtedly change in likelihood and consequence as the project develops. The benefit of maintaining and following a formal risk management process is that the negative consequences of an uncontrolled action can be minimized or negated.